MUNIS Self Services

Welcome to JCPS Employee Self Service!


ESS LOGIN INSTRUCTIONS
Active employees will use your JCPS network username which you currently use to login to other JCPS systems such as your JCPS computer, Infinite Campus and/or PD Central. For example, the JCPS network username for someone named John Doe would look something like jdoe1. Your current password for ESS will remain the same.

If you do not know your JCPS network username or password, or if you are an inactive employee, please visit the JCPS Password Reset site at jcps.me/password. After a successful reset, your JCPS username will be provided to you. For technical assistance with logging on to the Employee Self Service (ESS) website, please contact the JCPS Technology Service Desk at 485-3552.


For information regarding the Affordable Care Act, please click on the Resources tab in the upper right corner after log in and select:
Marketplace Option A & B

2025 FEDERAL TAX WITHHOLDING FORM W-4
For assistance with completing the Federal W-4 Form, please contact your tax advisor or use the IRS Tax Withholding Estimator.

EMPLOYEE MAILING ADDRESSES
The JCPS Payroll Department would like to remind employees that it is extremely important to keep their home address current on their employee record. This insures that you will receive correspondence sent via US Mail in a timely manner. Please review your address on your paystub.

IMPORTANT: Updating employee addresses in Infinite Campus or at their work location will not update the employee’s address in Munis. Therefore, please be sure all employee address changes are sent to emprelations@jefferson.kyschools.us for processing.

To change your address, please complete the Address/Name Change Form and email the completed form to emprelations@jefferson.kyschools.us for processing.

SUMMER PAY DISTRIBUTION INFORMATION
Employees who are full-time, less than 260-day will receive your summer escrow paychecks on the same pay date at the end of the school year (based on your employee working calendar).

Summer escrow will still be processed as separate paychecks which will be direct deposited to your bank account as follows:
  • If your work calendar ends on or before 6/6/25, summer escrow paychecks will be deposited on 6/20/25.
  • If your work calendar ends between 6/7/25 – 6/20/25, summer escrow paychecks will be deposited on 7/3/25.

Receiving your summer escrow paychecks on the same pay date does not have any impact on your pay, taxes or withholdings. All deductions will be withheld and remitted as normal. This includes taxes, benefit deductions, Class Act credit union, child support and all other voluntary and non-voluntary deductions.

LUMP SUMMER ESCROW PAY DATE INFORMATION
All summer pay processed in June must reflect a June pay date in ESS due to system requirements. Therefore, the pay dates reflected in ESS of 6/23/25 – 6/26/25 are not the actual dates your pay will be deposited to your bank account. All summer escrow checks will be deposited on Friday, 6/20/25, for employee calendars that end on or before 6/6/25.

Pay Date for Pay Period Ending 6/6/25 – Employees who worked in pay period 5/24/25-6/6/25 will have a paycheck dated 6/20/25 that will be deposited on 6/20/25.

Lump Summer Escrow Pay Distribution – Employees will receive lump escrow payments on 6/20/25 in their bank account as separate paycheck amounts. The paycheck dates in ESS will range from 6/23/25- 6/26/25. However, all pay will be deposited on Friday, June 20, 2025:

  • ESS Pay Date of June 23, 2025 will be deposited on 6/20/25 for the 7/03/25 pay date.
  • ESS Pay Date of June 24, 2025 will be deposited on 6/20/25 for the 7/18/25 pay date.
  • ESS Pay Date of June 25, 2025 will be deposited on 6/20/25 for the 8/01/25 pay date.
  • ESS Pay Date of June 26, 2025 will be deposited on 6/20/25 for the 8/15/25 pay date.

    • QUESTIONS:
  • If you need assistance with your user ID or password, please visit the following website Change Password or contact the Help Desk at 485-3552 if you need further technical assistance.
  • Human Resources 485-3511
  • Benefits Department 485-3436
  • Payroll Department 485-3248
  • Leave Center 485-7368
  • Name/Address Changes 485-3175
    • Please note: Leave balances that appear in Employee Self Service may not be reflective of the employee accrual available balance due to New Hire/Probation status or timing of payroll processing.

    For your security, always remember to Log Out at the top of screen after each use.